Global Events Specialist (maternity cover 12 month FTC)

IFS is looking for a Global Events Executive to join the Global Events team on a maternity cover basis. This role will provide operational and administrative support across global and regional events, helping ensure the seamless delivery of in-person experiences. The role supports event logistics, stakeholder coordination, agency management, reporting, registration processes and onsite delivery. This role requires excellent organizational skills, attention to detail and a proactive approach to problem-solving in a fast-paced environment. Responsibilities Event Delivery Support - Manage onsite logistics, including staffing support for hosts and event workers. - Act as a point of contact for agencies on travel, transfers, app management and staffing logistics. - Schedule and coordinate photographers, videographers and creative assets. - Track project timelines and actions to support seamless event execution. Event-Specific Support - Provide operational support for flagship events, including exhibitor management. - Maintain and align the global events calendar and events web page. - Support invite list management and sponsorship package delivery. Logistics and Administration - Manage purchase orders and invoice processing for events. - Track agency deliverables and actions to ensure timely execution. - Support registration processes, ticket sales reporting and discount code management. - Maintain accurate reporting through exhibitor portals and registration platforms. Stakeholder and Vendor Coordination - Support stakeholder meetings and regional coordinator meetings, ensuring clear actions and project timelines. - Coordinate with vendors for merchandise, giveaways and media production. Branding and Messaging - Support consistent branding and alignment across events. - Follow standardised branding toolkits and guidelines to support a cohesive global events approach Essential - Minimum 2+ years’ experience in Event Marketing, Hospitality or a similar role. - Experience managing administrative and logistical tasks for corporate events. - Proficiency in Microsoft Office, especially Excel and PowerPoint. - Strong attention to detail, time management and organisational skills. - Excellent communication and teamwork skills. - Flexibility to work across global time zones and travel as required. Desirable - Experience using event platforms such as Cvent or similar tools. Competencies - Strong multitasking and prioritisation in a fast-paced environment. - Good project management and organisational capability. - Collaborative working style across global teams. - Clear communication skills. - High attention to detail and commitment to quality