Conference Coordinator - part time

The sale, organisation and smooth running of events on behalf of all clients for the Conference and Events Department. To maintain and increase the quantity of sales, maintain and develop new relationships with clients (new and existing). Present a professional, friendly and efficient impression of the Hotel at all times. Duties - Responsible for the sales and management of all group bookings of 10 rooms or more that do not require catering (with the exception of breakfast). - This also includes the management of PCO group blocks relating to inventory, payment and group setup, where that group does not include catering. - Handle enquiries for group bookings via email or phone during the shift, communicate immediately, and provide a reply or confirmation within a reasonable timeframe (24 hours). - Handle any other department issues related to groups (follow up on prepayment, routing, vouchers…) - Preparation of group information sheets (group movements) and briefing of all involved prior to arrival of group. - Produce reports and statistics as requested by the Group Services Manager. This will include, but is not exclusive to, Group Wash and Business Turndown reports and 3-month Group Forecasts. - Manage Group payments, cancellations, rooming lists and terms and conditions. - Maintains a precise filing system for all Group reservations and correspondence. - Ensure a prompt input of reservations and data for the next 3 month period for all group enquiries & bookings (within 24 hours). - Handle guest complaints and enquiries in an efficient and professional manner and ensure the Group Services Manager is informed of any guest feedback. - Maintains control of Guest History and implement policy and procedures. - Ensures a clear line of communication with other departments for special requests or other reservation-related matters. - Clear communication with all staff in relation to all group related topics. - Ensure Accor brand and company standards are implemented and updated. - Ensure security and safety procedures are updated and implemented. - Promotes and maintains good public relations with PCO’s, travel agents, commercial organizations and solicits business for the hotel. - Setup of confidential contracts and agreements