Senior Governance Administrator

The Role We are looking to strengthen our Governance Expertise within our Codes Team. This team sits within the Future Markets Business Unit. The team is responsible for planning and managing committee meetings across Talan’s managed Codes, working across the energy industry to do so, and monitoring compliance with our contractual obligations. As a Senior Governance Administrator, you will play a key role in delivering high-quality governance services across Talan’s Managed Codes. You will be responsible for organising agendas, and terms of reference, coordinating pre- and post-meeting documentation, attending the meetings, and engaging with and responding to committee Chairs and attendees. You will work closely with the Governance Lead in implementing standardised processes and efficiencies across the different Codes, ensuring an aligned experience for stakeholders. The successful candidate will collaborate with other Governance Consultants to provide support to Sub-Committees by co-ordinating meeting papers and drafting detailed minutes, organising and facilitating meetings, and communicating industry developments. The role will include preparing papers and slides to support the meetings, coordinating risk and issue reviews and updates, and acting as a quality gatekeeper. The successful candidate will be a self-starter, enjoy working in a fast-paced environment, and will possess strong organisational and communication skills, excellent written skills, attention to detail, as well as the flexibility to manage priorities. Responsibilities - Coordinating multiple committee meetings, including arranging online and in-person meetings and managing membership and attendees - Building and maintaining strong client relationships with the Chairs of the committees, the Data Communications Company, and industry stakeholders to ensure agendas are agreed, upon and deliverables clear; - Reviewing documents to ensure accuracy and consistency, and acting as a quality gatekeeper; - Maintaining meeting activity planners, ensuring prescribed timelines are diarised and adhered to and contributors managed closely to deliver their inputs on time; - Preparing meeting documentation and actively managing action logs to secure timely updates; - Drafting meeting papers and technical meeting minutes that are researched, accurate, and concise; - Contributing to monthly reporting on team activities, progress, risks and issues; - Demonstrating best practices in meeting governance; - Exploring and implementing AI-enabled ways of working to improve efficiency and service quality; - Continuously improving team processes and comfortable challenging the status quo; and - Ensuring we meet our service levels by working to deadlines. Requirements - Well-developed stakeholder management skills, with proven ability to manage upwards, and downwards and influence peers; - Strives for excellence in their working by methodically, paying attention to detail, and proactively verifying assumptions; - Be able to understand and communicate technical subjects and convey the point concisely; - Experience of drafting new processes and improving existing ones; - Be digitally competent and able to present information in its clearest format for the intended audience; - Excellent planning and organisational abilities, be able to manage time and a varied workload, and be flexible and adaptable to changing priorities; - Excellent communication skills, both written and verbal; and - Experience in UK retail utilities/UK Smart Metering (desirable) Upon employment, employees should also have a sound awareness of the Company's Information, Quality, Environmental and Energy Management Systems.