Senior Project Support Assistant

Summary of the Role The Project Administrator will organise and co-ordinate administration duties and office procedures to ensure the team runs smoothly. The varied role will be supporting the project management and engineering team always representing the team in a professional and competent manner, developing strong working relationships with colleagues and clients. Liaising with clients and colleagues to effectively complete all requirements. 📋 Key Responsibilities - 📅 Manage diaries, emails, meetings and appointments for the Management Team, proactively resolving scheduling conflicts. - 📝 Prepare reports, Board/meeting packs, agendas and supporting documentation. - ✍️ Take accurate meeting minutes and maintain action trackers, ensuring records and actions are distributed and updated. - ✈️ Coordinate business travel and associated arrangements. - 🏢 Support day-to-day office requirements, including desk bookings, facilities issues and visitor arrangements. - 🤝 Provide a professional, high-quality service to colleagues, visitors and stakeholders, responding to general queries. - 👋 Support new starter onboarding, including inductions, IT equipment and email/account requirements. - 📊 Maintain databases, mailing lists, records, templates and team information, ensuring accurate data entry. - 🎉 Coordinate conferences, project events, meetings, dinners and other stakeholder engagements. - ⏱️ Support timesheet completion and maintain team/project diaries, including annual leave. - 📁 Assist with document control and document management, including logging requests, renaming, issuing and distributing documentation. - 👥 Work collaboratively with administrative colleagues to maintain a consistent and efficient approach across teams. 🌟 Skills & Experience - ⏱️ Excellent organisation and time management, with the ability to prioritise workloads and work independently. - 🔄 Strong multitasking skills, remaining calm and organised in a fast-paced environment. - 💪 Proactive and hardworking, with a collaborative, flexible and positive “can-do” attitude. - 🧩 Strong problem-solving skills, with the ability to navigate issues effectively. - 🔍 Excellent attention to detail and a commitment to accuracy. - 💬 Strong written and verbal communication skills, with confidence communicating at all levels. - 🤝 Patient, professional and discreet, with the ability to handle sensitive information appropriately. - 🕐 Flexible approach to working hours to support changing project requirements. - 💻 Strong IT skills, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat and DocuSign.