Personal Assistant

- Personal Assistant - Contract: Initial 6 months - Location: Thurso Accountable for organising the day-to-day operations of the Naval Superintendent’s office effectively and efficiently. Responsible for: - Act as first point of contact for senior external personnel as required by the Naval Superintendent. - Responsible for providing programmes and follow up set actions to completion for the Naval Superintendent. - Arrange and promulgate programmes for external visitors to site, check security clearance and arrange for access to site. - Responsible for filtering of information to the Naval Superintendent to allow concentration on strategy and major issues. - Control and administration of personal access and diary appointments and meetings. - Establish contacts, produce letters, memos, e-mail, spreadsheets, databases and presentations as required. - Arrange Site Induction & Security Brief for all new Naval Staff as well as arranging for access to IT systems on site. - Report all defects on houses and arrange for any defect repairs. - Committee Secretary - Arrange Duty travel and itineraries for team - Point of contact for Staff Car. - MoD/Defence Information Coordinator. - Handling of incoming and outgoing mail. Logging documents received and returned. - Authorise Directive administration. - Office Document updates e.g., VSO amendments. - Naval pack administration/archive monitoring.